Request for Proposal (RFP)

Introduction :

The Applicants qualified as per the RFQ/RTP will be invited to submit a Final Offer at the RFP stage. The RFP and the Draft Concession Agreement is to be issued it to all the qualified applicants The Final Offer shall be in the form of a single objective criterion which shall be specified in the RFP .

Description:

1. Contents of RFP:

a. Feasibility Report or Project Information Memorandum or both which will provide information to tenderers such as:
(i) Project objectives and rationale;
(ii) Site details;
(iii) Role of the public agency and stakeholders;
(iv) Project scope in accordance with rule 43; and
(v) Output specifications;
b. Tender Submission and Evaluation Process
c. The draft Concession Agreement as per Schedule-I of TNTIT(PPP) Rules, 2012.

2. Evaluation Criteria:

The RFP shall specify the commercial conditions of the Tender and the single criterion for the Final Offer to determine the Lowest Tenderer, which may be any one or a combination of the following:

a. state support sought;
b. expected revenue including from sources such as property development and advertisement;
c. tariff;
d. present value of lifecycle cost;
e. period of the concession;
f. upfront premium;
g. equity stake;
h. share of subsidized facilities to the Procuring Entity;
i. revenue share;
j. lease rent;
k. annuity payment;
l. any other financial criterion relevant to the project;

3. Schedule for RFP stage:

Activity	Timeline
Due Date for Submission	Not earlier than 8 weeks from the advertisement date or notification of RFP whichever is later
Prebid Meeting	To be held at least 4 weeks before the due date
Clarifications on Queries	To be issued not less than 2 week before the due date
Corrigendum/Addendum	To be issued not less than 4 days befoT be issued not less than 2 week before the due datere the due date

In exceptional cases, the Tender Inviting Authority may reduce the minimum time limits prescribed above for reasons to be recorded in writing and with the prior permission of the authority superior to the Tender Inviting Authority

The link for online submission of RFP is - https://tnidb.xenovex.com/en/documents/bid-documents/

Relevant Clauses:

TNID Act 2012
Section 12(6)	(6) The Sponsoring agency shall not issue a Request for Proposal under the Tamil Nadu Transparency in Tenders (Public Private Partnership) Rules, 2012 until the Board’s approval is obtained under sub rule (4);

TNTIT(PPP) Rules, 2012
Rule 3	Identifying the procurement method for Public Private Partnership (PPP) Project. (1) Save as provided for under these rules, a two-stage, open competitive tendering under rule 4 shall be the mode of procurement for a Public Private Partnership (PPP) Project.(2) Any public agency will be eligible to apply for support from the Project Preparation Fund for hiring of experts and consultants, preparation of feasibility studies, detailed project studies and the activities specified in clauses (a), (b), (c) and (d) of sub-rule (1) intended for a specific project, whether already recommended by the Board under sub-section (4) of Section 14 of the Act or not. (2) For Public Private Partnership (PPP) Projects with a value less than Rs.10 crore (Rupees Ten Crore), a single stage, two cover, open and competitive endering may be adopted where the qualification information and technical proposal are received in one cover and the final offer is received in a separate cover. (3) Under certain circumstances specified under these rules, the Procuring Entity may in addition to the two stages prescribed in sub-rule (1) issue a Request for Expression of Interest (REOI) or a Request for Technical Proposal (RTP) or both prior to the Request for Proposal (RFP). (4) The Final Offer shall be in the form of a single objective criterion which shall be specified in the Request for Proposal (RFP).
Rule 4	Two Stage Open Competitive Tendering. The two stage open competitive tendering shall include the following stages: (a) Request for Qualification (RFQ) stage Applicants, in accordance with Chapter-IV: and (b) Request for Proposal (RFP) stage for selection of the most Lowest Tenderer, in accordance with Chapter-VI.
Rule 17	Pre-submission Meeting. (1) After issue of the Request for Qualification(RFQ) or Request for Technical Proposal (RTP) or Request for Proposal (RFP), as the case may be, the Tender Inviting Authority may, at its discretion, organize one or more pre-submission meetings for the purpose of clarifying the queries and understanding the concerns of the Respondents. (2) The Tender Inviting Authority shall consider comments and suggestions provided by the Respondents in the pre-submission meetings and, if required, revise the Tender Documents. (3) The pre-submission meetings shall not be a substitute for any other manner of communication of queries by the Respondents. (4) The Tender Inviting Authority shall maintain minutes and the list of attendees of the pre-submission meetings and circulate them to all attendees.
Rule 41	Combining Request for Technical Proposal with Request for Proposal. (1) For cases not covered under sub-rule (1) of rule 37 to optimize cost and effort when the Project does not merit a separate stage of Request for Technical Proposal (RTP), the Procuring Entity may combine the Request for Technical Proposal (RTP) stage with the Request for Proposal (RFP) stage to ensure price competition through adequate number of tenders. (2) For cases covered under sub-rule (1), the Technical Proposal and the Final Offer shall be submitted in separate sealed envelopes. (3) The Tender Inviting Authority shall open only the Technical Proposal for evaluation on the due date and time. (4) The Technical Proposal shall be evaluated based on the technical parameters announced in the Request for Proposal (RFP) and list of technically qualified tenderers announced. (5) The Final Offers of only the technically qualified tenderers shall be opened, after due intimation of the time and place of opening and evaluated. (6) In the event that Request for Technical Proposal (RTP) stage is proposed to be combined with the Request for Proposal (RFP) stage, the Procuring Entity shall ensure that the relevant provisions of rule 37 are reflected in the Request for Proposal (RFP).
Rule 42	Request for Proposal (RFP). (1) The Tender Inviting Authority shallprepare the Request for Proposal (RFP) and the Draft Concession Agreement and issue it to all the qualified applicants. (2) The Request for Proposal (RFP) shall solicit the binding Final Offer from tenderers in a separate sealed cover. (3) The Request for Proposal (RFP) shall contain the following.- (a) Feasibility Report or Project Information Memorandum or both which will provide such information to tenderers as is required to evaluate the Project and estimate their Final Offer including: (i) Project objectives and rationale; (ii) Site details; (iii) Role of the public agency and stakeholders; (iv) Project scope in accordance with rule 43; and (v) Output specifications; (b) Instruction to Tenderers which would define the process of tender submission and evaluation. This section shall include all procedures, terms and conditions which should be followed by the Tenderers for submission of their tenders and which would be followed by the Procuring Entity in accepting and evaluating the Tenders; (c) The draft Concession Agreement which shall govern the contractual relations between the Concessionaire and the Procuring Entity detailing the rights and obligations of both the parties, definition of the subject matter of the agreement, payment terms, performance obligations, defaults and their consequences, events of termination and other ancillary clauses as provided in Schedule-I of the rules. (4) In case of any discrepancy between the Project Information Memorandum or the Feasibility Study Report and the Draft Concession Agreement, the Draft Concession Agreement shall prevail.